Advice on undertaking a Dental Office construction in Washington DC

Whether you’re planning on setting up your first dental practice or you plan on renovating an existing dental office, undertaking a dental construction project can prove to be quite an uphill task. Your project could be end up being faced with quite a number of pitfalls along the way. However, with the right crew and the following set of helpful advice, realizing your dreams of building your very own dental practice doesn’t have to be such a daunting task.

1. Conduct due diligence

Performing due diligence of the sites under consideration will be extremely important before going ahead with the final acquisition. A thorough comparative analysis will need to be done. This will involve the evaluation of factors such as the sites’ accessibility, utility availability, topography, future growth and other requirements that may affect them. Proper due diligence will entail the conducting of a formal survey, soil boring exercises and further assessments of site. This will help reduce the probability of complications arising in future which could otherwise slow down the construction process or lead to an increase in project costs. 

2. Invest in a good design team

A good design team will typically consist of structural engineers, architects and service engineers. Prior experience in medical contracting projects doesn’t mean that you’re qualified to foresee the construction of your dental office. Trial and error will end up costing you both time and money which is why you should leave it to the professionals. While choosing the right team for the job, ask for references from past customers to help you make a more informed decision for finding the best DC dental office construction company. A good design team will help to;

*Oversee the project from its onset to completion.

*Provide you with construction designs of a dental office that meets your desires.

*Ensure that the construction project stays within the predetermined time and budget

*Cut down on construction costs by helping in the prevention of unnecessary spending and fines.

*Ensures that the office stays open while some of the remodeling projects take place.

3. Have a realistic budget

At times, what you’re willing to spend might not be considered to be a realistic budget. Therefore, speaking to a professional with prior experience in construction of dental offices similar to what you have in mind will help you come up with a realistic budget. Involving a professional in the budgeting phase will help you draft a more comprehensive financial plan that’s inclusive of all the unique dental office requirements that you might not know about. This will help in avoiding any unexpected costs that might arise as the project progresses.

4. Come up with a realistic time-frame and deadline

To ensure that the construction process does’t end up dragging on longer than is necessary, it’s important that the entire process is done in an orderly and timely manner. Therefore, time should be allotted for the design, tendering, permit and the construction processes. You should then try to make sure that none of these processes takes longer than the duration that is allotted to it.

5. Communicate with your employees

This will be important if you already have a team of employees. Engage with them in order to familiarize yourself with their needs and wants regarding the new dental space. Doing so will ensure that the construction project takes their needs into account hence maximizing their efficiency in the new dental space. Speaking with the staff will also give them a realistic understanding of how the construction could possibly affect them.

6. Consider Competitive bidding

Although it might be time consuming, competitive bidding could help you get the best pricing and services for the construction of your dental practice. You might end up realizing that you could be getting more than what your current architect or engineer is offering you. For a proper competitive bidding exercise you will need to develop a Scope of Work document tailored for each service provider then let them review and sign it before giving them a chance to provide a proposal. Once you have a number of proposals handed over to you, you can then compare and select the best vendor for the construction project.

7. Get it on paper

Anything that’s not on paper can’t be proven which is why you should ensure that all details regarding the project are included in your contracts. This will be crucial in case anything goes wrong. Aside from the contracts drafted between you and the design team, you will also need to make sure that you have the following on paper;

*Bid Requirements drafted on the final contract between you and the design team. This will ensure that your service provider enforces everything that was agreed upon during the bidding process.

*Construction drawing should also be referenced by the contractor in a contract. The contract should also contain details of the revision dates in case of any eventuality.

8. Understand the paperwork

It is extremely important that you take your time to carefully go through the contracts from your design team. Clarify on issues that you do not understand regarding the contracts and also have an attorney go through them before signing them. Make sure that the attorney you’re consulting is familiar with construction documents.

9. Consider investing in an equipment planner

Investing in an equipment planner will ensure that the necessary dental equipment are procured early enough. Early procurement of dental equipment will ascertain that there are no unexpected changes in the pre stated budget as the construction project progresses. It will also allow for the integration of the dental equipment into the construction drawings hence eliminating delays and setbacks during the construction.

10. Participate in the process

The only way your new office space desires will be realized is if you take an active role during the design process. This doesn’t necessarily mean being there through every construction process. It means that you should participate during the review meetings that take place with the design team. You should also have a discussion with your architect and clearly state the type of feel and touch that you want the practice to give off.